Trusted by 500+ Catering Companies

Streamline Your Catering Operations End to End

From event intake to flawless execution. CaterFlow unifies your sales, kitchen, staffing, and logistics teams on one powerful platform designed for modern catering and event operators.

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No credit card requiredSetup in under 10 minutesFree data migration

Today's Overview

3 Events Active

All On Track

This Month

Staff Today

Prep Lists

$124K

Revenue MTD

Next Event - 2:00 PM

Johnson Wedding Reception

The Grand Ballroom - 250 Guests

Setup in Progress

Truck 1 Arrived

Prep Complete

Everything You Need

One Platform for Your Entire Operation

Replace scattered spreadsheets, disconnected tools, and manual processes with a unified system built specifically for catering and event companies.

Complete Event Intake

Capture every detail from first contact to final invoice with customizable intake forms.

Food Tasting Management

Schedule tastings, manage rooms, capture feedback, and finalize menus seamlessly.

Smart Scheduling

Drag-and-drop calendar with conflict detection, availability tracking, and auto-scheduling.

Staff Management

Track certifications, manage availability, assign teams, and handle time tracking.

Logistics & Loading

Coordinate loading docks, assign drivers, track vehicles, and manage delivery routes.

Real-time Timeline

Live event execution tracking with instant updates for your entire team.

Financial Insights

Track profitability per event, manage invoices, and forecast revenue accurately.

Mobile Access

Full functionality on any device for field teams, kitchen staff, and managers.

Inventory Control

Track equipment, manage consumables, generate pull sheets automatically.

Team Communication

Built-in messaging, activity feeds, and notifications keep everyone aligned.

Enterprise Security

Role-based access, audit logs, and data encryption protect your business.

Instant Reports

Generate BEOs, prep lists, and financial reports with one click.

Department Dashboards

Every Team Gets Their Own View

Purpose-built dashboards for each department with exactly the data and tools they need.

Sales Dashboard

Where every event begins. Manage leads, capture all event details, schedule tastings, and close deals.

Lead pipeline with conversion tracking
Complete event intake forms
Food tasting scheduling & feedback
Proposal and contract generation
Client relationship management
Revenue forecasting

Sales

Dashboard Overview

Live

The CaterFlow Workflow

From First Contact to Final Invoice

A seamless flow that keeps every department synchronized and every detail tracked.

Sales Creates Event

Sales Phase

Sales team captures all client details, event requirements, menu preferences, and special requests in one comprehensive intake form.

Schedule Tasting

Sales Phase

Book a tasting room, select menu items to present, and coordinate with kitchen staff. Capture client feedback and finalize the menu.

Event Confirmed

Handoff

Contract signed, deposit received, and menu finalized. Sales hands off to Operations with all details automatically transferred.

Prep & Logistics

Operations Phase

Kitchen receives prep lists, warehouse generates pull sheets, staffing assigns team members, and logistics schedules loading.

Day-of Execution

Operations Phase

Real-time timeline tracking, team check-ins, live updates, and issue escalation ensure flawless event delivery.

Close & Invoice

Financial Phase

Post-event tasks completed, final invoice generated, profitability calculated, and event archived for reporting.

Pricing

Plans That Scale With Your Business

Start with a 14-day free trial. No credit card required. Upgrade as you grow.

Starter

$79/month

Perfect for small catering teams just getting started.

Up to 5 users
50 events per month
Core event management
Client database
Basic reporting
Email support

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Professional

$199/month

For growing operations that need full department coverage.

Up to 20 users
Unlimited events
All department dashboards
Food tasting management
Logistics & loading dock
Advanced analytics
API access
Priority support

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Enterprise

$499/month

For large operations with complex requirements.

Unlimited users
Unlimited events
Custom workflows
White-label options
Dedicated success manager
SSO & advanced security
Custom integrations
SLA guarantee
On-site training

Contact Sales

Need a custom plan for multiple locations? Contact our sales team

Testimonials

Trusted by Catering Professionals

See how catering companies like yours are transforming their operations.

“CaterFlow transformed how we manage events. The tasting module alone has increased our close rate by 35%. Our kitchen finally knows exactly what to prep without endless back-and-forth.”

Sarah Mitchell

Operations Director, Elegant Affairs Catering

“We went from spreadsheets and whiteboards to a single source of truth. The logistics feature for our loading docks saved us hours every week. Our drivers actually know their schedules now.”

Marcus Chen

CEO, Metro Event Co.

“Finally, a system built by people who understand catering. The sales-to-kitchen handoff is seamless, and our profitability per event has increased by 22% since we started tracking costs properly.”

Jennifer Rodriguez

Owner, Taste & Toast Catering

Ready to Streamline Your Catering Operations?

Join 500+ catering companies already using CaterFlow. Start your 14-day free trial today.

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No credit card required. Setup takes less than 10 minutes.